Soft Skill Komunikasi Bisnis Bulan ke-2 - Letter of Recommendation and Resignation Letter

A letter is a written message from one party to another containing information. Letters promote the preservation of communication between both parties; they may bring friends or relatives closer together, enrich professional relationships and provide a means of self-expression. Letters contribute to the protection and conservation of literacy.

 ü  Written communication or instrument that affirms existence of a fact or obligation, or grant of a power or right.

 ü  A character representing one or more of the sounds used in speech; any of the symbols of an alphabet.

 ü  A written, typed, or printed communication, especially one sent in an envelope by mail or messenger.

• Kinds of Letters:

1.    Letter of Recommendation

2.    Resignation Letter

3.    Letter of complement

4.    Cover Letter

5.    Claim Letter

6.    Placing an order

7.    Accounting terms and condition

8.    Sales letter

9.   Inquiry Letter

10.Thank you Letter

11. Apology Letter

12. Confirmation Letter

In this topic we will discuss about Letter of Recommendation and Resignation Letter.

1.    Letter of Recommendation

A letter of recommendation is a letter, memorandum, or online form in which a writer (usually a person in a supervisory role) evaluates the skills, work habits, and achievements of an individual applying for a job, for admission to graduate school, or for some other professional position. Also called a letter of reference.

         Letter of Recommendation Template 

        Below is a template for a letter of recommendation. A template can               help you with the layout of your letter. It shows you what information           to include and how to organize your letter.

        While letter templates are great starting points for your own message,           you should always edit a letter to fit your situation. You can also review         samples of recommendation letters to help you write your own.

• Writer Address

Your Name
Job Title
Company
Street Address
City, State, Zip

Date

• Salutation

If you are writing a personal recommendation letter, include a salutation (Dear Dr. Williams, Dear Ms. Miller, etc.). If you are writing a general letter, say "To Whom it May Concern" or simply don't include a salutation.

• Paragraph 1 – Introduction 

The first paragraph of the recommendation letter explains the purpose of the letter, as well as your connection to the person you are recommending, including how you know them, and for how long.

• Paragraph 2 – Details 

The second paragraph of the recommendation letter contains specific information on the person you are writing about, including why they are qualified, and what they can contribute. If necessary, use more than one paragraph to provide details.

Include specific examples attesting to the person’s qualifications whenever possible.

• Paragraph 3 – Summary

This section of the recommendation letter contains a brief summary of why are you are recommending the person. State that you "highly recommend" the person or that you "recommend without reservation" or something similar.

• Paragraph 4 – Conclusion

The concluding paragraph of the recommendation letter contains an offer to provide more information. You can include a phone number within this paragraph. Another option is to include a phone number and email address in the return address section or signature of the letter.

• Letter Closing

Finish up your letter with a formal letter closing and your name and title. If you are mailing a hard copy of the letter, include your signature underneath your typed name:

Sincerely,

Writer Name
Signature (for hard copy)
Job Title

• Example Letter of Recommendation

Jakarta, March 14^st, 2017

To: Prof. Peter Høj

Rector of University of Queensland

St Lucia Queensland 4072

Australia

Dear Mr. Høj

Recommending Aji Osiana Fitri, a student of mine for the past two years is a great pleasure for me. I have taught her English Literature during her third and fourth years. She is one of the sincere, versatile, and brilliant students.

Her meticulous, thought provoking nature and ability to do hardwork make her an excellent candidate for research work. Her proficiency and dedicated work during lectures and practical’s impressed me. She is punctual and perfectionist about her studies and assignments which place her above all.

Her dependable and trustworthy nature, modesty and tactfulness came forward when she was crew member in our intercollegiate festival Students English Forum. As I tried to know more about her, I found that she was selected in English Debate during his school days.

She has good aptitude and curious mind to be successful in graduate studies. From my heart, I feel She is a worthy candidate for admission to your university. I recommend him with great confidence.

Sincerely,

Ratna Wulandari

Rector of Nanyang University

2.  Resignation Letter

        A resignation letter is a short letter formally advising your employer               that you are leaving your job. A resignation letter can help you maintain         a positive relationship with your old employer by leaving with a strong           and positive final impression, while also paving the way for you to                 move on.

• How to Organize a Resignation Letter

• Header: A resignation letter should begin with both you and the employer's contact information (name, title, company name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

• Salutation: Address the resignation letter to your manager.

        Use his or her formal title ("Dear Mr./Mrs./Dr. XYZ)

• Paragraph 1: State that you are resigning and include the date on which your resignation will be effective. Check your contract to see how much notice you are required to give your manager.

• Paragraph 2: (Optional) If you want, you can say why you are leaving (i.e. you are beginning another job, you are going back to school, you are taking time off), but this is not necessary. If you do choose to say why you are leaving, be positive - focus on where you are going next, not on what you disliked about your current job.

• Paragraph 3: (Optional) Unless you know you will be completely unavailable, say that you are willing to help with the transition that your leaving will cause.

• Paragraph 5: (Optional) If you would like a letter of reference from your manager, you can ask for it here.

• Paragraph 4: (Optional) Thank your manager for the opportunity to work for the company. If you had a particularly good experience, you can go into a bit more detail about what you appreciate about the job (the people you worked with, the projects you worked on, etc).

• Close: Use a kind but formal signoff, such as "Sincerely" or "Yours Sincerely."

• Signature: End with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

•  Example Resignation Letter

Mrs. Ratna Wulandari

Managing Director

Rahmalita Distribution Service.td

Depok

Jakarta

14 March 2017

Dear Mrs. Wulandari

I am writing to announce my resignation from  PepsiCo Company effective two weeks from this date.

This was not an easy decision to make. The past ten years have been very rewarding. I've enjoyed working for you and managing a very successful team dedicated to a quality product delivered on time.

Thank you for the opportunities for growth that you have provided me.

I wish you and the company all the best. If I can be of any help during the transition, please don't hesitate to ask.

Yours Sincerely,

Aji Osiana Fitri

That is all about Letter of Recommendation and also Resignation Letter, I wish it would be useful for make an letter to yourself, don't forget to pay attention Letter of Recommendation Template and How to Organize a Resignation Letter. Hopefully you understand and make it simple as the best way you are.

Source:

https://en.wikipedia.org/wiki/Letter_(message)

http://grammar.about.com/od/il/g/Letter-Of-Recommendation.htm

http://www.wikihow.com/Write-a-Resignation-Letter